Instructor Guide

The Instructor role will provide access that is in addition to the learner role and the manager role, if you have direct reports. This role is set up by the UC Learning Center Administrator, to gain access please contact 

For information on adding learning activities to the UC Learning Center visit the Add Learning Activities page. Be sure to review the Learner Guide for general navigation information.

  • View Instructor Schedule
    • Click on the Self icon in the Top Menu to open up the Self menu
    • Click on the Learning heading to open up the Learning sub menu
    • Click on Instructor Schedule
    • Use the view drop-down menu in the upper right to select from Current, Previous, and Upcoming activities. You may also select the Calendar view to see activities on a monthly calendar. 
    • If you are the Instructor for a classroom-based training you may have to select Upcoming Activities from the View Menu to find it.


  • View Rosters and Waiting Lists and Email Learners

    From your Instructor Schedule:

    • Select the View Activity Roster icon for the activity roster you wish to review

    NOTE: Change the view menu to Upcoming Activities to see scheduled activities for current or future dates.

    • Review the roster details about the number of people registered, including scores and completion dates
    • You can filter the roster by Attended, No Show, Canceled, Registered, In Progress, and Replaced. 

      Note: this feature may not be available to instructors of Curriculums and Topics.
    • To email individuals on the roster, click the mail icon next to their name. To send emails to multiple individuals, check the boxes next to their name and click Send Email. 
    • If you wish to email all participants, select the top checkbox to Select All (do this for every page) and click Send Email
    • To view individuals on the Waiting List please select Waiting List in the view menu.

    You may also go directly to an activity roster from the Timeline panel by selecting the following: Timeline > Tasks (tab) > Filter to Teaching Activities > View Details drop down > View Activity Roster.

  • Print a Sign-in Sheet
  • Submit a Completed Sign-In Sheet or Roster

    Instructors must submit completed sign-in sheets for classroom-based activities to in order for learner attendance to be reflected in the UC Learning Center. We recommend rosters be submitted as soon as possible after the activity has ended.

    If a roster is not received within five years of the class end date, any outstanding registrations may be canceled.

  • Request Additional Offerings of a Course

    To request additional offerings of an existing classroom-based course, please download the Additional Activities Request Form  and email the completed form to

  • Cancel a Class or Request a Change

    Send the request by email to