Access & Roles

Access

Anyone with a UCR NetID and password may access the UC Learning Center, though their path and timeline to access varies. This includes:

Faculty, Staff, Academics, Student Employees, and Contingent Workers (including Student Contingent Workers) — or those entered into UCPath in either an employment or contingent worker instance.
UCR Students — this includes nonemployee/non-contingent-worker students who must complete training for facilities access, see below for details.
Affiliate-Exceptions and LMS Guests — individuals who are not entered into UCPath but are involved in campus activities or work and have been issued a UCR NetID, e.g., vendors.

UC Learning Center Access Matrix

HIRING DEPARTMENTS & SHARED SERVICES CENTERS: Visit the UCPath Campus Support Center website for details on the latest UCR NetID Generation and Onboarding Process that is part of the IAMRiverside Implementation.

Academics, Faculty, and Staff

Newly hired employees and contingent workers automatically gain access to the UC Learning Center two business days after they are made active in UCPath.

Intercampus transfers must be separated from their prior campus before they will be able to log into the LMS from UCR. If they still cannot log in after being active strictly at UCR in payroll for two business days, please Report an Issue via our Service Catalog.

See the Campus Support Center's page on UCR NetID Generation and Onboarding Process for details on related processes.

Contingent Workers
(e.g., volunteers, interns, temps)

Contingent workers gain access to the UC Learning Center two business days after they are made active in UCPath.

Volunteers and other contingent workers are subject to UCR Policy 650-85: Volunteers, Contingent Workers and Person of Interest Appointments on Campus. This Policy states:

A volunteer assignment must be established prior to the commencement of work.
All contingent workers, including temporary agency workers, must be entered in UCPath.
Definitions include:
- Unpaid Student Intern: All unpaid student intern volunteers who are performing service solely for their personal educational goals unrelated to the pursuit of their academic degree should be appointed as a Staff Intern, Code CWR 004.
- Unpaid Volunteers: All other unpaid volunteers should be appointed as a Contingent Worker.
- Contingent Worker (CWR): an individual engaged by UCR on a non-permanent basis to complete a specific function or task who does not have an employee relationship with UCR and does not receive compensation through UCPath.

New Contingent Workers	If onboarding someone who does not already have a UCR NetID, use either the Standard Hire, Pre-Hire or IAMRiverside Process to generate a UCR NetID in IAMRiverside and enter them into UCPath. If the CWR already has a UCR NetID, either as a student or via the IAMRiverside Process, enter the UCR NetID into the External System ID field of the onboarding template. Once established in both UCPath and IAMRiverside, the contingent worker (CWR) should be able to log into the UCLC within two days.
Previous or Concurrent Employees	If the contingent worker was previously active in UCPath as an employee, they should regain access to the UC Learning Center once they have been active in UCPath for two business days. If they are current employees they should already have access.

New Contingent Workers

If onboarding someone who does not already have a UCR NetID, use either the Standard Hire, Pre-Hire or IAMRiverside Process to generate a UCR NetID in IAMRiverside and enter them into UCPath.

If the CWR already has a UCR NetID, either as a student or via the IAMRiverside Process, enter the UCR NetID into the External System ID field of the onboarding template.

Once established in both UCPath and IAMRiverside, the contingent worker (CWR) should be able to log into the UCLC within two days.

Previous or Concurrent Employees

If the contingent worker was previously active in UCPath as an employee, they should regain access to the UC Learning Center once they have been active in UCPath for two business days. If they are current employees they should already have access.

UCLC Access Matrix for Departments

For questions about access to the UC Learning Center please submit a general inquiry via our Service Catalog.
For questions about UCR Policy please email hrpolicy@ucr.edu.

LMS Guests and Affiliate-Exceptions

Affiliate-Exceptions and LMS Guests (i.e., those who will NOT be entered into UCPath as an employee or contingent worker) should use the UCLC Supplemental Profile Tool to create a user profile in the system before logging into the UC Learning Center for the first time.

Departments may submit requests for LMS Guest NetIDs to ITS via ServiceLink. LMS Guest NetIDs should strictly be issued to those who need access to the UC Learning Center when they are not being, and have not been, issued any other type of UCR NetID and will NOT be made active in UCPath any role.

UCLC Supplemental Profile Tool

LAB SAFETY TRAINING: Newly created profiles will be able to access lab safety fundamentals training the following day, after the nightly data sync places new users in the appropriate learning track.

UCR Student Access

For student employees and contingent workers, it is critical that student information in Banner matches what is in UCPath - this includes Social Security Number (or ITIN), date of birth, address, phone number, and legal name. If your information has changed since you first started as a student, or you think corrections may be needed, make sure you've updated your data in R'Web > Personal Information where possible or contact the Registrar's Office.

Student access to the UC Learning is not automatic or guaranteed. Non-employee/Non-contingent-worker students should strictly access the UC Learning Center to complete activities required for facilities access, such as when volunteering in a lab for academic credit.

Are you a
CURRENT/NEW employee, intern, or volunteer?

Newly hired student employees and contingent workers gain access to the UC Learning Center two business days after being active in UCPath.

Newly hired student employees and contingent workers (such as volunteers* and interns) should wait to access the UC Learning Center until their employee/CWR profile is available. The employee profile should be accessible within two business days of being active in UCPath. Students should let their departments know about the connection between UCPath status and access to the UC Learning Center if asked to complete training prior to having access to the UC Learning Center.

*Note: Not all volunteers are onboarded in UCPath as contingent workers. Consult your department administrators if you are unsure if you will be onboarded as a contingent worker.

Are you a
FORMER employee, intern or volunteer?

If you no longer work for UCR as an employee or contingent worker, your user profile is inactive. Submit a Help Desk request to have it reactivated.

Go to the Service Catalog & Submit a Help Desk Request

Are you
STRICTLY A STUDENT?

If you are not a UCR employee or contingent worker, then before you can log in for the first time you must use the UCLC Supplemental Profile Tool to create a user profile in the system.

Please note, being onboarded by a department in the UCPath personnel system as a contingent worker or employee will create a user profile (i.e., a set of training records and assignments) independent of a profile created using the Supplemental Profile Tool. If you were recently hired, you may prefer to wait to access the system until your employee/CWR profile is available. If you suspect you may have multiple profiles in the system and would like your training records merged, please Submit a Help Desk request via our Service Catalog.

If you previously worked at another UC campus but have never worked at UCR, you will also need to use the UCLC Supplemental Profile Tool to create a user profile accessible via your UCR NetID. If you are later onboarded at UCR as an employee or volunteer, then your existing UC employee profile will be reactivated and moved over to our campus. At that point you will have duplicate profiles in the system, please Submit a Help Desk request via our Service Catalog to have your records merged.

UCR students who are not employees or contingent workers should limit access to the UC Learning Center to complete activities required for facilities access, such as when volunteering in a lab for academic credit. Food Safety training required for permits is included in this definition.

UCLC Supplemental Profile Tool

A note on duplicate profiles
DON'T PANIC

Using the UCLC Supplemental Profile Tool will create a supplemental profile in the system.
Being made active in the UCPath personnel and payroll system (as an employee, volunteer, or other type of contingent worker) will create a separate employee/CWR profile in the system.
The system does not automatically reconcile multiple or duplicate profiles. This must be done manually. We do periodically review the system for duplicate profiles.

If you have both a supplemental and employee profile in the system, you will only have access to the employee profile and lose access to any training records associated with your supplemental profile. However, those records still exist. If you think you may have duplicate profiles, please Report an Issue via our Service Catalog to have your records merged under your active profile.

Roles

There are different roles in the UC Learning Center. Some roles are established automatically through payroll and some must be established through the LMS Administrator. Different roles do not require separate logins – they just add to the functionality available after logging in. Continue reading for information about some of the different roles available in the UC Learning Center.

LEARNER
Everyone who accesses the UC Learning Center is automatically given learner access. You will find the learner icon at the top of the page when you login. This role allows you to do the following:
- Browse the Catalog and search for specific learning activities
- Register for available learning activities
- Launch online courses
- Review status of assigned learning activities
- Review transcript of completed activities
- Add self-reported training to your transcript
See the online Learner Guide for step-by-step instructions for various tasks.
MANAGER
If you have direct reports established through the UCPath payroll system, you will automatically have access to the manager role (in addition to the learner role). You will see the My Team menu at the top of the page when you login. The manager role provides the following functionality:
- Review current registrations for direct reports
- Register direct reports into learning activities
- Review the status of required learning activities for direct reports on the (e.g., export exception reports by individual or activity from the manager dashboard)
- Receive a copy of email notifications of overdue learning activities for direct reports
- Access the Team Compliance Dashboard for quick access to required training reports
- Access to attendance and required training status reports in advanced reporting
See the online Manager Guide for step-by-step instructions for various tasks.
INSTRUCTOR
If you have been identified as someone who is responsible for facilitating specific learning activities, or you need to have access to the rosters because you have responsibility for specific learning activities, you will be established as an instructor. This role will provide access that is in addition to the learner role and the manager role if you have direct reports. This role is set up by the UC Learning Center Administrator as learning activities are added or scheduled in the UC Learning Center. As an instructor you can:
- Review those who have registered for a specific learning activity
- Print out a sign-in sheet for a learning activity
- Email participants
- Print out certificates of completion for a specific learning activity
- Review the scores for activities where an assessment has been provided to participants
See the online Instructor Guide for step-by-step instructions for various tasks.

LEARNING COORDINATOR

The Learning Coordinator role is provided to those who need to be able to enroll others in learning activities as well as check the status of required activities for individuals outside of direct reports. This access is granted by the UC Learning Center Administrator and can be set at the department, division, or organizational unit level. Learning Coordinators can perform the following tasks:

Register others for learning activities
Cancel registrations for others
Check the status of assigned activities for viewable users
Access the Team Compliance Dashboard for quick access to required training reports
Access to attendance and required training status reports in advanced reporting

Refer to the Manager Guide for instructions on specific tasks. Note, when viewing the Manager Dashboard, Learning Coordinators will need to change the view dropdown menu from Direct reports to All viewable users.

Process & Requirements

Step One — Training

Before you may be set up in the Learning Coordinator role, you will need to have current certification in the following training through the UC Learning Center:

FERPA: How to Protect Student Records (RI-SAECO0033)
~~Enterprise Accountability Online (RI-ACECO0002)~~ - No longer available as of March 2026. Will be replaced after April 2026

If your certification is expired, please retake the training.

Step Two — Submit Role Change Request with Supervisor Approval

Once training is completed, submit a General Inquiry via our Service Catalog.
Add your supervisor or manager to the ticket watchlist, so that we know your organization approves your access to training records. Or have your supervisor submit the request and add you.
Provide a list of the ORG, DIV, or DEPT codes and names you require access to (e.g., DIV130 Human Resources). We ask for both the codes and names as names can change faster than systems are updated.

UCLC ORG Learning Coordinators as of 9/18/2026

ORG	UCLC Learning Coordinator
Auxiliary Services	Ayanna Robinson
Auxiliary Services	Geoffrey Clouser
Auxiliary Services	Jennifer Goupil
Auxiliary Services	Kathryn Sianez
Auxiliary Services	Ken Dixon
Auxiliary Services	Marilu Cuellar
Auxiliary Services	Sharlene Grace Bucasas
Auxiliary Services	Tammy Mitchell
Auxiliary Services	Veronica Luna
Bourns College of Engineering	Angelique Jones
Bourns College of Engineering	Emily Kirkland
Bourns College of Engineering	Sim Mai
Bourns College of Engineering	Tiffany Lindsey
Bourns College of Engineering	Veronica Valenzuela
Chancellor	Eleanor Lee
Chancellor	Rocio Hidalgo
Chancellor	Vanessa Torrez
College of Natural & Agricultural Sciences (CNAS)	Sarah Dillon
Enrollment Services	Cierra Covarrubias
Enrollment Services	Cortney Crooms
Enrollment Services	Marisa Espadaneira
Enrollment Services	Stacy Ramos
Facilities Planning Design & Construction	Christian Vazquez
Facilities Planning Design & Construction	Jamie Aceves
Facilities Planning Design & Construction	Tian Matthews
Health Wellbeing and Safety	Eleanor Lee
Health Wellbeing and Safety	Jessica Illingworth
Health Wellbeing and Safety	Vanessa Torrez
Health Wellbeing and Safety	Veronica Luna
International Affairs	Cierra Covarrubias
International Affairs	Cortney Crooms
International Affairs	Marisa Espadaneira
International Affairs	Stacy Ramos
Palm Desert Center	Sandra Navarro
Planning Budget & Administration	Christian Vazquez
Planning Budget & Administration	Erin Chapman
Planning Budget & Administration	Jamie Aceves
Professional and Global Programs	Sandra Navarro
Provost: Exec Vice Chancellor	Eleanor Lee
Provost: Exec Vice Chancellor	Rocio Hidalgo
Provost: Exec Vice Chancellor	Vanessa Torrez
School of Medicine	Andrew Guerrero
School of Medicine	Carie Smith
School of Medicine	Daphne Zamora
School of Medicine	Juanita Segura
School of Medicine	Peter Escalante
Student Affairs	Julie Kreuer
Student Affairs	Kelly Cannobbio
Student Affairs	Lisa Lee-Bonetti
Student Affairs	Olga Velazquez
UCR Health	Andrew Guerrero
UCR Health	Carie Smith
UCR Health	Daphne Zamora
UCR Health	Juanita Segura
UCR Health	Peter Escalante
UCR Intercollegiate Athletics	Julie Kreuer
UCR Intercollegiate Athletics	Kelly Cannobbio
UCR Intercollegiate Athletics	Olga Velazquez
Undergraduate Education	Cierra Covarrubias
Undergraduate Education	Cortney Crooms
Undergraduate Education	Marisa Espadaneira
Undergraduate Education	Stacy Ramos
University Library	Jennifer Rodriguez